Landlord Guide

We value our existing landlords and welcome new landlords on a rolling basis. Last year we received excellent satisfaction from our landlords. Specifically, landlords praised our ability to make the letting process easy. Here’s a basic quick guide to explain what is typically involved with letting property.

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We are interested in learning about your property. If you'd like one our specialist managers to conduct a free valuation or review of your property, please contact us.

Choosing your Letting Service.

We understand that every landlord is different and therefore we offer two different types of letting services. Choose the service that is best for you

Services offered

Right Let Basic

Right Let Premium

Rental Valuation
Advice to landlords on furnishings, health and safety issues and any maintenance recommendations
Advertising and Marketing
  • • State of the Art Website
  • • UK’s Leading Property Portals
  • • Newspaper advertisement where appropriate
  • • Leafleting
  • • E-mail and SMS Property Alert Service (we let all possible tenants know about new properties
Extensive referencing of tenants who wish to rent your property through Maras Group
  • • Extensive 25 point verification check on every applicant.
Preparation of tenancy agreements
Collection of initial rent and deposit
Standing Order Mandate Set-up
Professionally Prepared Detailed Inventory
Arranging Maintenance
Managing day-to-day Tenant Problems
Transferring Utility Accounts; Electric, Gas, Water, and Council Tax
Facilitating closing inspection and check-out at the end of tenancy
Organizing Return Deposit for tenants (amount given is based on condition of property)
Prior to Expiry New Tenants Search

If you have any questions about the specific services we offer, don’t hesitate to contact us. We would be happy to discuss with you any of our services in more detail.


INVENTORIES

We strongly advise our Landlords to carry out a full inventory for each separate tenancy. The purpose of checking an inventory is to establish damages which can only be done if descriptions and conditioning remarks are sufficiently detailed at the commencement of the tenancy and then at the end of the term.

Under the terms of the tenancy agreement, the tenant is required to return the property and contents at the end of the tenancy in the same condition as they were at the commencement, fair wear and tear accepted. It is almost impossible to ascertain whether damage was caused during a tenancy without a proper inventory signed by all relevant parties.

If instructed we will arrange a professional inventory and check in on your behalf, the cost of which is borne by the landlord. The tenants are responsible for paying for the check out.

Inventories are important for both you and the tenants. It gives both parties a clear understanding of what the property needs to look like upon expiry of lease. Under the terms of the tenancy agreement, the tenant is required to return the property and contents at the end of the tenancy in the same condition as they were at the commencement, fair wear and tear accepted. However, without a proper inventory signed by all relevant parties, it is almost impossible to ascertain whether damage was caused during a tenancy.

We highly recommend that Landlords carry out a full inventory for each separate tenancy at the beginning and end of tenancy to ensure that any damage to the property can be replaced and/or fixed at the cost of the tenant not the landlord. As part of the Right Let Premium package, we will gladly conduct inventories for you at no cost.


CONSENT TO LET

If the landlord has a mortgage, it is normal for mortgagees to require notification of any proposed lettings and the landlord should seek their initial consent. In the case of leasehold premises the consent of the Head Lessee of Freeholder will be required. The landlord should also advise his insurance company of the proposal to let the property as this could either invalidate the insurance altogether or increase the premiums. You should obtain written documentation of these consents prior to letting. The tenant will be responsible for the payment of gas, electricity, water, telephone, council tax and television license. (Unless otherwise agreed and stated)

As the landlord, you are still responsible for the payment of service charges and ground rent in leasehold properties and buildings insurance on Freehold properties. If you, as landlord, have a mortgage on a property that you would like to rent, it is normal for mortgagees to require notification of any proposed lettings. You should seek their initial consent. In the case of leasehold premises, the consent of the Head Lessee of Freeholder will be required.

As landlord, you should also advise your insurance company of the proposal to let the property as this could either invalidate the insurance altogether or increase the premiums. You should obtain written documentation of these consents prior to letting to avoid any penalty consequences.

The tenant will be responsible for the payment of gas, electricity, water, telephone, council tax and television license. (Unless otherwise agreed and stated)

As the landlord, you are still responsible for the payment of service charges and ground rent in leasehold properties and buildings insurance on Freehold properties.


TAX

Under the Taxation of income from Land (non residents) Regulations 1995, the rent receiving agent (or where there is no agent, the tenant) will be required to deduct an amount equivalent to Basic Rate Tax from the rent (after taking deductible expenses paid by the agent into account) and pay the balance to the Inland Revenue each quarter.

However, the overseas landlord can apply to the Inland Revenue for exemption from this requirement. Provided the landlords tax history is good and tax affairs are up to date, the overseas landlord will be issued with a certificate that will be sent to his rent receiving agent. This will authorise the agent to pay the rent to you with no tax deducted.

We can provide you with an NRL1 form [Insert Link to Form] which you must complete and send to the Inland Revenue. Neither your rent receiving agent nor your tax advisor can file this application for you - it must be done by you.

Failure to return this form in time may result in the exemption certificate not being issued before the payments become due. We would have no alternative but to make the required tax deduction before paying the rents to you.

Our company are not tax advisers so if you are unsure as to how the above will affect you, you would be advised to speak to an accountant or professional tax advisor.

Any Non resident Landlord Tax payments deducted by us, in the first quarter can be refunded, if the exemption certificate is in our possession before the first quarter has ended. Any deductions after the first quarter can only be reclaimed after the first year has ended. Any refunds due after the first quarter are made by the Inland Revenue.


TENANCY AGREEMENTS

Most tenancies are classed as Assured Shorthold Tenancies. Under the Housing Act 1998 (as amended 1996) landlords have more rights to possession than with tenancies commencing prior to the Acts and procedures for possession are now quicker and simpler (provided the process is carried out correctly).

There is no minimum period for an Assured Shorthold tenancy; however we recommend that the tenancy is for not less than six months. Most tenancies are drawn up for a period of twelve months, some have break clauses. A break clause allows either party to terminate the agreement with two months notice after an initial period of four months the notice may be served. We will be happy to discuss the pros and cons of different time periods with you.

Under the Housing Act 1998 (as amended 1996), landlords have more rights to possession than with tenancies commencing prior to the Acts. Procedures for possession are now quicker and simpler (provided the process is carried out correctly) Most tenancies are classed as Assured Shorthold Tenancies. This means there is no minimum period for an Assured Shorthold tenancy. However, we recommend that the tenancy be at least six months to avoid an empty house. Most tenancies are drawn up for a period of twelve months. For certain properties, break clauses may be included. A break clause allows either party to terminate the agreement with two months written notice after an initial period of four months .We will be happy to discuss the pros and cons of different time periods with you.


LEGAL MATTERS

Our staff have been trained and receive ongoing training on the various legal aspects of letting including safety regulations, tenancy agreements and clauses, possession and have vast practical experience. They will be happy to discuss any questions you may have regarding more detailed legal matters.

The relationship between Landlord and Tenant can sometimes have its “ups” and “downs” and the need for a professional agent is paramount in closing any divide to allow for a smooth and enjoyable property experience for all parties concerned, whether you are a Landlord or Tenant you are best advised to conclude your property transaction via a reputable agent.

Tenancy law is now far better regulated than ever before with balanced rights for all parties, tenants holding deposit held in Approved Scheme and are returned at the end of the tenancy subject to the property being returned in the manner it was taken and subject to there being no outstanding bills relating to utilities etc. The lettings market has grown immensely due to the increasing Buy to let market and with an increase to new build added to the marketplace the level of quality has improved greatly.

The lettings market has grown immensely due to the increasing ‘Buy to Let’ market. Now, more than ever, it is essential to work with a letting agency that knows the market and is well versed in real estimate legal matters. We pride ourselves in delivering exceptional service. This can only be achieved if our staff is properly trained.

Our staff would be happy to discuss any questions you may have regarding more detailed legal matters.